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Boost Your Business with a Skilled Real Estate Virtual Assistant

Are you struggling to keep up with the endless tasks of running a successful real estate business? From handling paperwork to marketing listings, managing client communications, and coordinating transactions, the workload can be overwhelming. Get Ninja offers the best real estate virtual assistant services designed specifically for realtors, brokers, and investors. Our reliable real estate virtual assistants follow proven Standard Operating Procedures (SOPs) to ensure consistency, efficiency, and top-tier support. With our Real Estate Virtual Assistance, you can streamline your operations, stay organized, and focus on closing more deals.

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  • Save up to 160 hrs/mo
  • Flat monthly pricing
  • CRM & Phone included
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A Real Estate Virtual Assistant is a remote professional who specializes in supporting real estate agents, brokers, and investors with essential business tasks. They handle responsibilities such as property listing management, client communication, scheduling showings, preparing contracts, and conducting market research. By taking on these time-consuming duties, real estate virtual assistants free up agents to focus on revenue-generating activities like nurturing client relationships and closing deals. For professionals seeking to scale their business, a real estate virtual assistant provides flexibility, efficiency, and industry-specific expertise without the expense of a full-time, in-office hire.

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What is a GetNinja Real Estate Virtual Assistant?

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Why Hire GetNinja Real Estate Virtual Assistant?

Manages Property Listings

Keep your property listings updated across MLS, websites, and social media to attract buyers and renters quickly.

Schedules Showings

Manages property showings, open houses, and client appointments to keep your schedule organized.

Handles Client Inquiries

Respond promptly to calls, emails, and messages, giving potential buyers and sellers a professional first impression.

Supports Transaction Management

Assist with paperwork, contracts, and compliance requirements, reducing errors and speeding up closings.

Conducts Market Research

Gather property data, market trends, and neighborhood insights to help you stay ahead of the competition.

Manages Social Media and Marketing

Create and post engaging content to showcase properties, boost your online presence, and attract qualified leads.

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Core Services Offered by GetNinjaReal Estate Virtual Assistants

Administrative Tasks

Stay organized with reliable document management, scheduling, and client communication. Real estate VAs also work with tools like Google Workspace, Trello, or Asana to keep daily operations efficient and on track.

Lead Generation + Follow-up

Nurture and convert leads into loyal clients through consistent follow-ups and strong relationships. Using CRMs such as HubSpot, Follow Up Boss, or Zoho CRM, VAs ensure every lead is tracked and engaged.

Inside Sales + Prospecting

Identify and connect with potential buyers and sellers through outreach and personalized communication. VAs leverage MLS platforms, Zillow, or LinkedIn Sales Navigator to research prospects and boost conversions

Transaction Coordination

Ensure smooth closings by managing contracts, tracking deadlines, and coordinating with all parties. With tools like DocuSign, Dotloop, or Skyslope, VAs reduce risks of delays and errors while keeping transactions organized.

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Why Choose GetNinjaReal Estate Virtual Assistants

Our VAs specialize in supporting agents, brokers, and investors with property listings, client management, and lead generation—so you can focus on closing deals.

Proficient in MLS, Zillow, Realtor.com, KVCore, Follow Up Boss, and DocuSign, they ensure seamless support for listings, CRM updates, and transaction management.

From coordinating showings to managing client communication, our assistants help you save hours each week while keeping your pipeline organized.

Every VA is supported by our internal training and admin system, ensuring tasks are done accurately, consistently, and on time.

Whether you’re an independent agent or managing a large brokerage, our services adapt to your workload and business growth.

Cut down on overhead while still gaining professional, real estate–savvy assistance that elevates your business.

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Who Can Benefit from A Real Estate Virtual Assistant

  • Real Estate Agents

Offload time-consuming tasks like scheduling, data entry, and client follow-ups, allowing agents to dedicate more time to showings, building relationships, and closing deals.

  • Brokers

Simplify and scale brokerage operations by delegating paperwork, transaction coordination, marketing campaigns, and team scheduling to a reliable virtual assistant.

  • Real Estate Investors

Gain support with property research, market analysis, lead generation, and tenant communication, enabling investors to make smarter decisions and grow their portfolios efficiently.

  • Property Managers

Streamline daily operations by outsourcing lease tracking, maintenance coordination, tenant inquiries, and rent collection support, ensuring smooth management of multiple properties.

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How To Work With GetNinja Real Estate Virtual Assistant

Book a personalized strategy session

Co-create your success plan

Get indispensable talent & resources

Monitor Performance & Efficiency

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Testimonial

Sucess Stories

Real words from real clients. Pulled from recent Get Ninja engagements.

“Get Ninja has completely streamlined my business as a contractor. They handle scheduling, client follow-ups, and other admin tasks, allowing me to focus on my projects. Their service is reliable, efficient, and has made my work so much easier.”
Sasithan Kanagasigham
Contractor — Inspired to Build
“Get Ninja has been a lifesaver for my tattoo studio. They manage all our bookings, client inquiries, and even keep our social media active and engaging. I can now focus on my art while they handle the rest!”
Samreen Sing
Owner — Clieque Tattoo
“Get Ninja has made a huge difference in my real estate business. From managing my listings to scheduling showings and preparing reports, they take care of it all. Their support has helped me close more deals and regain valuable time!”
Kavi Maheswaran
Real Estate Agent — RE/MAX
“At 3 Magazine, we've been using Get Ninja for Virtual Assistant support, and our experience has been highly positive. The VA match aligned with our needs across research and internal coordination. Responsiveness and efficiency have made our workflows smoother and more effective.”
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Mark Rhada
3 Magazine
“Working with Get Ninja has genuinely streamlined our operations. Our VA is proactive, dependable, and professional. We've offloaded time-consuming tasks and focused more on strategy and growth.”
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Dylan Gomez
Business Operations Manager — South East Ventilation
“Everything working great — I am so happy with Angelica assistant.”
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Carlos
CEO

Frequently Asked Questions

Our FAQs section answers common questions about our real estate assistant services, helping you understand how we can support your business. From pricing and availability to specific tasks our assistants handle, we provide clear and detailed information. If you need further assistance, our team is always ready to help with personalized support.

A Real Estate Virtual Assistant (VA) can take care of various administrative, marketing, and sales-related tasks, including:

  • Managing listings on MLS platforms like TREBB, Zillow, and Realtor.com

  • Handling transaction coordination and paperwork using SkySlope

  • Generating and following up with leads to nurture potential clients

  • Creating engaging marketing materials using Canva

  • Scheduling appointments, managing emails, and organizing calendars

  • Conducting market research and preparing property reports

A Real Estate VA helps capture and convert leads by:

  • Researching potential buyers, sellers, and investors

  • Organizing leads in CRM systems like HubSpot, Zoho, or Salesforce

  • Making cold calls and warm follow-ups to nurture client relationships

  • Sending personalized emails and newsletters to stay top-of-mind

  • Managing social media engagement to attract and interact with potential clients

Our Real Estate Virtual Assistants are trained in industry-leading tools, including:

  • SkySlope – for transaction and compliance management

  • TREBB – for MLS access and property listings

  • ChatGPT – for AI-powered content creation, email drafting, and automated responses

  • Canva – for designing real estate flyers, brochures, and social media content

  • CRM platforms like Salesforce, Zoho, and HubSpot for lead management

  • Google Workspace and Microsoft Office for administrative tasks

A Real Estate VA allows you to focus on revenue-generating activities while they handle repetitive tasks. Hiring a VA is cost-effective because:

  • You avoid expenses like office space, benefits, and equipment

  • You pay only for the services you need, whether part-time or full-time

  • You gain efficiency by outsourcing administrative, marketing, and transaction tasks

  • Your business runs smoothly without interruptions, improving overall productivity

Yes! At Get Ninja, we provide flexible Real Estate Virtual Assistant services tailored to your needs. You can:

  • Choose a part-time or full-time VA based on workload

  • Assign specific tasks, from transaction coordination to lead follow-ups

  • Scale services up or down depending on market demand

  • Get a dedicated VA who understands your business goals and adapts accordingly