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Boost Your Construction Business with a GetNinja Virtual Assistant for Estimating & Takeoffs

Our GetNinja Virtual Assistants provide end-to-end estimating and takeoff support for General Contractors and Subcontractors—specializing in Civil, MEP, HVAC, Roofing, and more. They can work with tools like PlanSwift, Bluebeam, or be trained on the estimating software of your choice. From organizing bid documents to preparing detailed takeoffs and RFIs, our VAs help you stay competitive, save time, and focus on growing your business.

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  • Save up to 160 hrs/mo
  • Flat monthly pricing
  • CRM & Phone included
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White Instagram logo featuring a rounded square with a circle and dot inside, set against a transparent background—ideal for Social Media Virtual Assistants or those offering the best executive assistant service.
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Logo with three upward arrows in yellow, blue, and green next to the words HighLevel in bold white text on a black background.
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Our construction VAs are highly skilled in tools like PlanSwift, Bluebeam, and can be trained to adapt to any estimating software your team relies on. They handle time-consuming tasks such as collecting bid documents, preparing detailed quantity takeoffs, organizing RFIs, maintaining bid logs, and coordinating with subcontractors. By ensuring accuracy, consistency, and efficiency across every stage of the estimating process, our virtual assistants free you to focus on strategy, client relationships, and winning more jobs.

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What is a GetNinja Construction Estimator Virtual Assistants?

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Why Hire GetNinja Construction Estimator Virtual Assistants?

Prepares Accurate Cost Estimates

Calculate detailed project costs, including labor, materials, and equipment, to ensure reliable and competitive bids.

Analyzes Blueprints and Specifications

Review drawings, plans, and technical documents to identify requirements, risks, and potential cost-saving opportunities.

Manages Bidding and Proposals

Prepare and submit professional bids and proposals that highlight project costs, timelines, and scope for clients.

Tracks Project Expenses

Monitor budgets, expenses, and resource usage throughout the project to prevent cost overruns and delays.

Contractor & Supplier Coordination

Collaborate with subcontractors, vendors, and suppliers to gather pricing, negotiate terms, and secure the best deals.

Project Planning & Scheduling

Provide data-driven insights that help project managers create accurate schedules and ensure timely project delivery.

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Core Services Offered by GetNinjaConstruction Estimator Virtual Assistants

Blueprint & Material Analysis

Our VAs review architectural and engineering drawings with Bluebeam Revu and perform detailed material takeoffs using PlanSwift or STACK, ensuring accurate quantities for reliable estimates.

Accurate Cost Estimation

With tools like RSMeans, ProEst, and PlanSwift, our VAs deliver precise cost estimates that include labor, materials, equipment, and project-specific conditions.

Bid Preparation & Reporting

Our team prepares clear, competitive bid proposals and generates tailored reports in Excel or ProEst to support better decision-making and contract success.

Software Expertise

Proficient in platforms like PlanSwift, Bluebeam, STACK, and ProEst, our VAs provide efficient, technology-driven estimating support customized to your workflow.

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Why Choose GetNinjaConstruction Estimator Virtual Assistants

Our VAs deliver highly accurate takeoffs and cost estimates, ensuring every material, labor, and equipment detail is accounted for—helping you bid with confidence.

Proficient in platforms like PlanSwift, Bluebeam, STACK, and RSMeans, our assistants integrate seamlessly with your preferred estimation workflow.

Every estimator VA is supported by Get Ninja’s internal coaching and admin team, ensuring quality oversight, ongoing training, and consistency in every project.

Skip the overhead of hiring in-house staff—our estimators help you save time on calculations and reduce costs while keeping bids competitive.

We prioritize accuracy and confidentiality, handling bid documents, RFIs, and project details with professionalism and strict data security protocols.

From small-scale renovations to large commercial builds, our virtual assistants adapt to your workload, giving you flexible support as your projects grow.

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Who Can Benefit from A Construction Estimator Virtual Assistants?

  • General Contractors

Streamline the estimation processes to save valuable time while improving bid accuracy. With the help of a virtual assistant, general contractors can quickly generate accurate estimates, ensuring that they are able to submit competitive bids while staying within budget and meeting deadlines.

  • Subcontractors & Trades

Receive highly detailed and accurate estimates that are specifically tailored to their trade. Whether it’s electrical, plumbing, or carpentry, virtual assistants can provide subcontractors with the exact materials, labor, and costs needed for each aspect of the job, helping them avoid underpricing or overpricing their services.

  • Real Estate Developers

Accurately assess the feasibility of development projects by having access to reliable and comprehensive cost projections. Whether for new builds or renovations, real estate developers can rely on virtual assistants to generate detailed cost breakdowns that ensure smart investments and successful project planning.

  • Architects & Real Estate Developers

Obtain precise, real-time cost data that directly informs design decisions and project scope. A virtual assistant can give architects and engineers immediate feedback on the cost implications of different design options, allowing them to balance creativity with practicality while staying within budget.

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How To Work With GetNinjaConstruction Estimator Virtual Assistants

Initial
Consultation

Data
Collection

Estimation
Process

Delivery
and Review

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Testimonial

Sucess Stories

Real words from real clients. Pulled from recent Get Ninja engagements.

“Get Ninja has completely streamlined my business as a contractor. They handle scheduling, client follow-ups, and other admin tasks, allowing me to focus on my projects. Their service is reliable, efficient, and has made my work so much easier.”
Sasithan Kanagasigham
Contractor — Inspired to Build
“Get Ninja has been a lifesaver for my tattoo studio. They manage all our bookings, client inquiries, and even keep our social media active and engaging. I can now focus on my art while they handle the rest!”
Samreen Sing
Owner — Clieque Tattoo
“Get Ninja has made a huge difference in my real estate business. From managing my listings to scheduling showings and preparing reports, they take care of it all. Their support has helped me close more deals and regain valuable time!”
Kavi Maheswaran
Real Estate Agent — RE/MAX
“At 3 Magazine, we've been using Get Ninja for Virtual Assistant support, and our experience has been highly positive. The VA match aligned with our needs across research and internal coordination. Responsiveness and efficiency have made our workflows smoother and more effective.”
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Mark Rhada
3 Magazine
“Working with Get Ninja has genuinely streamlined our operations. Our VA is proactive, dependable, and professional. We've offloaded time-consuming tasks and focused more on strategy and growth.”
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Dylan Gomez
Business Operations Manager — South East Ventilation
“Everything working great — I am so happy with Angelica assistant.”
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Carlos
CEO

Frequently Asked Questions

Our FAQs section answers common questions about our assistant services, helping you understand how we can support your business. From pricing and availability to specific tasks our assistants handle, we provide clear and detailed information. If you need further assistance, our team is always ready to help with personalized support.

Our virtual assistants use industry-standard software such as PlanSwift, Bluebeam, and RSMeans to ensure accurate and efficient estimations. PlanSwift is great for takeoffs, Bluebeam helps with digital plans and collaboration, and RSMeans provides the latest cost data. These tools are tailored to meet the specific needs of each project, allowing for precise and reliable estimates.

We combine experienced professionals with advanced software tools to ensure high accuracy. Our VAs use software to automate calculations while cross-verifying data through multiple team members to catch discrepancies early. We also incorporate real-world data and industry trends for added precision in every estimate.

Yes, our VAs are skilled at managing multiple projects at once. They effectively allocate resources, prioritize tasks, and meet deadlines across various projects. By using project management tools and maintaining clear communication, we ensure that every estimate is completed on time without compromising quality.