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Esther Njeri Njoroge

Executive Assistant

Summary

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Rea Maglonzo

Talent Strategist at Get Ninja Inc.

Highly organized and proactive Executive Assistant with 6 years of experience providing comprehensive administrative support to senior management. Proficient in managing complex calendars, coordinating travel, and organizing meetings to enhance executive efficiency. Adept at handling confidential information with discretion, streamlining office operations, and utilizing strong communication and problem-solving skills to support high-priority goals.

Skills

Managerial Skills Financial Skill Interpersonal and communication skills Analytical and Problem solving ICT Competence Executive Calendar Management Sales & marketing Travel & Itinerary Coordination Meeting & Event Planning Office Administration Expense Reporting & Budget Tracking Data entry & analysis Social media strategy Graphic design

Tools

Microsoft Office Suite Google Workspace CRM & Project Management Tools

Experience

Project and Community Manager

Heels and Green
May 2025 - Present
  • Compile and analyze data from multiple sources to provide actionable insights and support decision-making.
  • Manage online communities and member directories, responding to inquiries via email, WhatsApp, and social platforms.
  • Develop content calendars and posting schedules, tracking engagement metrics and performance.
  • Design social media graphics using tools like Canva and Adobe Photoshop.
  • Coordinate event logistics, including managing RSVPs, attendee lists, and post-event follow-up communications.
  • Gather member feedback to improve community services and events.
  • Distribute regular community updates to members via WhatsApp and email.
⭐ Core Skills
Data AnalysisCommunity ManagementContent DevelopmentEvent CoordinationGraphic Design
🔧 Tools Used
CanvaAdobe Photoshop

Executive Assistant

Lofty Minds Marketing Agency
June 2023 - March 2025
  • Managed and optimized the CEO's busy calendar, prioritizing appointments and proactively resolving scheduling conflicts.
  • Prepared daily briefs for the CEO, outlining meeting agendas, priorities, and key deadlines.
  • Handled confidential files and ensured proper document handling, including contracts and agreements.
  • Conducted research and prepared briefing notes for executive meetings and presentations.
  • Assisted with billing, invoicing, and payment processing for clients.
  • Managed incoming calls, emails, and correspondence, directing inquiries to the appropriate departments.
  • Tracked project timelines for marketing campaigns, ensuring the CEO was informed at key milestones.
  • Utilized CRM software to track leads and manage client communications.
⭐ Core Skills
Executive Calendar ManagementConfidential Document HandlingFinancial AdministrationProject TrackingCRM Management
🔧 Tools Used
CRM & Project Management Tools

Executive Assistant

3D Homes LTD
February 2021 - May 2023
  • Coordinated complex travel itineraries, accommodations, and conference logistics across multiple time zones.
  • Managed the CEO's schedule, organizing design meetings, client presentations, and site visits.
  • Took minutes during high-level meetings and ensured timely follow-up on all action items.
  • Screened calls and handled inquiries on behalf of the CEO, serving as a primary point of contact.
  • Prepared and dispatched invoices, quotations, and agreements to clients.
  • Coordinated with the finance department on client billing and payments.
  • Tracked project milestones and provided the CEO with updates on deadlines and deliverables.
  • Provided the CEO with key data summaries and reports to facilitate faster decision-making.
⭐ Core Skills
Travel & Itinerary CoordinationSchedule ManagementMeeting Minutes & Follow-upClient CommunicationProject Coordination
🔧 Tools Used
Microsoft Office 365 / SuiteGoogle Workspace

Office Admin

Sereno Housing Cooperative Society
February 2019 - March 2020
  • Managed office calendars, scheduled property viewings, and booked client appointments with agents.
  • Prepared expense reports, purchase requests, and budgeting spreadsheets.
  • Handled petty cash, office supply purchasing, and expense tracking.
  • Maintained and updated client records and property listing databases.
  • Coordinated company meetings, prepared necessary documents, and set up conference venues.
  • Worked with the finance department to issue invoices, collect payments, and file receipts.
  • Ensured the security of confidential files and forwarded documents to authorized recipients.
⭐ Core Skills
Office AdministrationCalendar ManagementExpense ReportingDatabase ManagementFinancial Coordination
🔧 Tools Used
Microsoft Office 365 / SuiteGoogle Workspace

Education

Bachelor of Business Administration
Mount Kenya University
2017-2020
Kenya Certificate of Secondary Education
Gathungururu girls high school
2013-2016
Kenya Certificate of Primary Education
Central girls primary school
2004-2012
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