rubee
Executive Assistant
Summary
Blue
Talent Acquisition Specialist
Results-driven Sales Development Representative with over six years of experience in fast-paced sales and customer service environments. Proven ability in generating and qualifying leads through high-volume outbound calling, B2B sales, and strategic appointment setting. Proficient in utilizing CRM systems like GoHighLevel and Salesforce to manage prospect interactions, build strong client relationships, and collaborate effectively with sales teams to drive business growth.
Skills
Executive Assistance & AdministrationMarketing & Social Media ManagementGraphic DesignMarket ResearchClient OutreachE-Commerce & Order ManagementContent Management
Tools
HubSpotBizzaboGoogle My BusinessLinkedIn
Experience
Executive Assistant
Outlandish
April 2025 - December 2025
- Provided comprehensive support to the CEO and executive team of a technology company
- Managed executive email correspondence and complex calendar operations to optimize scheduling
- Coordinated all travel and accommodation arrangements for the executive team
- Acted as a key liaison between internal departments and external stakeholders
- Oversaw the CEO's LinkedIn account management to maintain a professional online presence
- Conducted targeted client outreach to support business development initiatives
- Maintained meticulous data management and record-keeping systems for accuracy and confidentiality
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, Stakeholder Liaison & Communication, Client Outreach & Relationship Building, Data Management
🔧 Tools Used: LinkedIn, Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Legal Soft
April 2024 - April 2025
- Supported the CEO and executive team of a law firm with a wide range of administrative functions
- Managed executive email and calendars, ensuring efficient workflow and timely responses
- Handled applications for MCLE accreditations and reported credits to multiple state bars
- Organized and managed CLE event files and related documentation
- Oversaw graphic design projects to support marketing and communication efforts
- Maintained organized records and performed data management using CRM systems
- Executed mass email communications to clients and stakeholders
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, CRM & Data Management, Graphic Design
🔧 Tools Used: HubSpot, Bizzabo, Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Another Chance Global Media
Nov 2023 - March 2024
- Assisted the CEO of a publishing company with diverse administrative and marketing tasks
- Managed the CEO's calendar and scheduled appointments with authors, clients, and partners
- Reviewed and formatted book manuscripts in preparation for publishing
- Gathered industry data and conducted market research to identify new opportunities
- Built and maintained relationships with bookstores and clients
- Created and distributed email newsletters and managed podcast editing
- Handled graphic design tasks for marketing materials
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, Market Research & Analysis, Client Outreach & Relationship Building, Graphic Design
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Digital Chef
Jan - Nov 2023
- Provided executive support to the CEO in managing multiple businesses, including a plush toy brand, an SEO firm, and restaurants
- Managed social media accounts for the toy brand and restaurants, including content creation and audience engagement
- Oversaw content management for the SEO business's Google My Business and LinkedIn profiles
- Conducted market research for all business ventures to inform strategy
- Connected with potential clients through targeted email outreach campaigns
⭐ Core Skills: Executive Assistance & Administration, Social Media Management, Content Management, Market Research & Analysis, Client Outreach & Relationship Building
🔧 Tools Used: Google My Business, LinkedIn, Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant/Marketing Associate
Cyber Security Company
2022
- Supported the CEO with executive and administrative tasks, including data collection and report preparation
- Managed schedules and tracked project timelines to ensure deadlines were met
- Facilitated cross-departmental communication to ensure seamless collaboration between teams
- Streamlined workflows to enhance organizational efficiency and productivity
- Handled graphic design and market research projects as required
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, Market Research & Analysis, Document Preparation
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Oranu Trading
2021
- Supported the CEO of multiple woman-owned businesses, including a gift shop and a pharmacy
- Managed e-commerce orders, including tracking reviews and ensuring timely delivery
- Oversaw the customization process for gift items, adjusting designs to meet customer preferences
- Managed social media presence by creating content, scheduling posts, and engaging with the audience
⭐ Core Skills: Executive Assistance & Administration, E-Commerce & Order Management, Social Media Management
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Content Creator
2020
- Assisted a content creator with content curation and management for compilation-focused videos
- Reached out to other creators to obtain permission for content reuse
- Managed social media accounts across multiple platforms to enhance engagement and reach
- Oversaw the social media presence for the creator's separate dental practice
⭐ Core Skills: Executive Assistance & Administration, Content Management, Social Media Management, Stakeholder Liaison & Communication
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Social Media Manager
YSuites
2019
- Managed social media for diverse businesses, including student housing, a footwear brand, and a consulting service
- Created tailored content to align with each brand's unique identity
- Implemented strategies to boost audience engagement and reach across different platforms
⭐ Core Skills: Social Media Management, Content Management
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Outlandish
April 2025 - December 2025
- Provided comprehensive support to the CEO and executive team of a technology company
- Managed executive email correspondence and complex calendar operations to optimize scheduling
- Coordinated all travel and accommodation arrangements for the executive team
- Acted as a key liaison between internal departments and external stakeholders
- Oversaw the CEO's LinkedIn account management to maintain a professional online presence
- Conducted targeted client outreach to support business development initiatives
- Maintained meticulous data management and record-keeping systems for accuracy and confidentiality
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, Stakeholder Liaison & Communication, Client Outreach & Relationship Building, Data Management
🔧 Tools Used: LinkedIn, Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Legal Soft
April 2024 - April 2025
- Supported the CEO and executive team of a law firm with a wide range of administrative functions
- Managed executive email and calendars, ensuring efficient workflow and timely responses
- Handled applications for MCLE accreditations and reported credits to multiple state bars
- Organized and managed CLE event files and related documentation
- Oversaw graphic design projects to support marketing and communication efforts
- Maintained organized records and performed data management using CRM systems
- Executed mass email communications to clients and stakeholders
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, CRM & Data Management, Graphic Design
🔧 Tools Used: HubSpot, Bizzabo, Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Another Chance Global Media
Nov 2023 - March 2024
- Assisted the CEO of a publishing company with diverse administrative and marketing tasks
- Managed the CEO's calendar and scheduled appointments with authors, clients, and partners
- Reviewed and formatted book manuscripts in preparation for publishing
- Gathered industry data and conducted market research to identify new opportunities
- Built and maintained relationships with bookstores and clients
- Created and distributed email newsletters and managed podcast editing
- Handled graphic design tasks for marketing materials
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, Market Research & Analysis, Client Outreach & Relationship Building, Graphic Design
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Digital Chef
Jan - Nov 2023
- Provided executive support to the CEO in managing multiple businesses, including a plush toy brand, an SEO firm, and restaurants
- Managed social media accounts for the toy brand and restaurants, including content creation and audience engagement
- Oversaw content management for the SEO business's Google My Business and LinkedIn profiles
- Conducted market research for all business ventures to inform strategy
- Connected with potential clients through targeted email outreach campaigns
⭐ Core Skills: Executive Assistance & Administration, Social Media Management, Content Management, Market Research & Analysis, Client Outreach & Relationship Building
🔧 Tools Used: Google My Business, LinkedIn, Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant/Marketing Associate
Cyber Security Company
2022
- Supported the CEO with executive and administrative tasks, including data collection and report preparation
- Managed schedules and tracked project timelines to ensure deadlines were met
- Facilitated cross-departmental communication to ensure seamless collaboration between teams
- Streamlined workflows to enhance organizational efficiency and productivity
- Handled graphic design and market research projects as required
⭐ Core Skills: Executive Assistance & Administration, Calendar & Email Management, Market Research & Analysis, Document Preparation
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Oranu Trading
2021
- Supported the CEO of multiple woman-owned businesses, including a gift shop and a pharmacy
- Managed e-commerce orders, including tracking reviews and ensuring timely delivery
- Oversaw the customization process for gift items, adjusting designs to meet customer preferences
- Managed social media presence by creating content, scheduling posts, and engaging with the audience
⭐ Core Skills: Executive Assistance & Administration, E-Commerce & Order Management, Social Media Management
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Executive Assistant
Content Creator
2020
- Assisted a content creator with content curation and management for compilation-focused videos
- Reached out to other creators to obtain permission for content reuse
- Managed social media accounts across multiple platforms to enhance engagement and reach
- Oversaw the social media presence for the creator's separate dental practice
⭐ Core Skills: Executive Assistance & Administration, Content Management, Social Media Management, Stakeholder Liaison & Communication
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Social Media Manager
YSuites
2019
- Managed social media for diverse businesses, including student housing, a footwear brand, and a consulting service
- Created tailored content to align with each brand's unique identity
- Implemented strategies to boost audience engagement and reach across different platforms
⭐ Core Skills: Social Media Management, Content Management
🔧 Tools Used: Google Workspace, Microsoft Office 365 / Suite (Word, Excel, PowerPoint, OneDrive, Outlook, Teams)
Education
Juris Doctor/Law
University of Nueva Caceres
2023 to present
Bachelor of Science in Business Administration Major in Business Management
Ateneo de Naga University
2019 to 2023
Accountancy and Business Management
Ateneo de Naga University
2016 to 2018
Juris Doctor/Law
University of Nueva Caceres
2023 to present
Bachelor of Science in Business Administration Major in Business Management
Ateneo de Naga University
2019 to 2023
Accountancy and Business Management
Ateneo de Naga University
2016 to 2018
Certifications & Training Courses
Get Ninja Executive Assistant Training Program
Get Ninja Inc.
- Client-First Ownership & Professional Standards: Trained to operate with full accountability, proactive problem-solving, and a client-first mindset. Emphasis on anticipating needs, maintaining discretion, and consistently improving efficiency and outcomes.
- Executive Support & Operational Excellence: Developed the skills to support executives at a strategic level, including calendar and inbox management, task prioritization, documentation, research, and cross-functional coordination in fast-paced environments.
- Technology & AI-Enabled Productivity: Hands-on training in using modern productivity tools and AI to enhance research, writing, data organization, and workflow optimization. Focus on applying technology responsibly with strong human judgment.
- Real-World Scenarios & Performance Validation: Training completed through scenario-based exercises and practical assessments, demonstrating readiness to deliver high-impact executive support from day one.
