Administrative Virtual Assistant
Job Type:
Full-Time | Mondays to Fridays
Working Schedule:
9AM – 6PM Eastern Standard Timezone (EST)
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IMPORTANT — PLEASE READ BEFORE APPLYING:
This is a high-expectation role. Only apply if you meet all of the following core criteria: at least 2 years’ relevant experience, full professional setup (webcam, headset, reliable internet, computer), strong English communication, ability to work EST hours, etc. Applications that do not clearly demonstrate meeting these requirements will be eliminated without further review.
When submitting your application, you will be asked to confirm (via checkbox) that you have read and understood the entire job description, and that you meet every core requirement listed. If you do not meet them all, please do not apply.
Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the initial interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
*Salary offered is competitive and will be based on the candidate’s experience,qualifications, and the prevailing market standards in the country of employment.*
Administrative Virtual Assistant
We are looking for a reliable and detail-oriented Administrative Virtual Assistant to provide administrative support to our team. The ideal candidate is highly organized, proactive, and able to handle a variety of tasks with minimal supervision.
As a Administrative Virtual Assistant, you will manage daily administrative tasks, coordinate schedules, handle emails, maintain records, and assist with research or reporting. You will play a vital role in ensuring the smooth operation of our business by supporting different functions as needed.
This is a great opportunity for someone who enjoys multitasking, thrives in a fast-paced setting, and is eager to contribute to the success of the team.
Key Responsibilities:
● Calendar and email management
● Data entry and online research
● Document creation and file management
● Responding to emails or customer inquiries
● Social media management (posting, scheduling, engagement)
● Creating reports or presentations
● CRM or database updates
● Basic bookkeeping or invoicing
● Other admin or back-office support tasks
Qualifications:
● At least 2 years of experience as a Virtual Assistant or in a similar administrative support role
● Excellent written and spoken English communication skills
● Strong organizational and time management skills
● Familiarity with tools like Google Workspace, Microsoft Office, Trello, Slack, Canva, or similar
● Detail-oriented, dependable, and proactive
● Able to work independently with minimal supervision
● Stable internet connection, working PC/laptop, and a quiet work environment
Technical Requirements:
● USB Headset with Noise Cancellation feature
● Working Webcam
● Computer with at least 1.8 GHz processor and 4GB RAM (minimum)
● Main Internet Service Speed: at least 25 Mbps (cable connection preferred)
● Backup Internet Service Speed: at least 10 Mbps
Benefits (Philippines):
● Semi-monthly pay (every 5th & 20th of the month)
● 13th Month Pay
● 10 Paid Vacation Leave Days per year (with carryover)
● 7 Paid Sick Leave Days per year
● Paid Philippine Public Holidays
● Overtime Pay
● Health Insurance (HMO after 6 months)
● Paid training with retroactive salary (upon client placement)
● Job security and stability
● Career growth opportunities & performance reviews
● Fun and supportive remote work environment
Benefits (Kenya)
● Monthly pay (every 5th of the month)
● Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law
● 21 Paid Vacation Leave (per Employment Act)
● 7 Paid Sick Leave (per Employment Act)
● Paid Kenyan Public Holidays
● Health Insurance (HMO after 6 months)
● Paid training with retroactive salary (upon client placement)
● Job security and stability
● Career growth opportunities & performance reviews
● Fun and supportive remote work environment
Benefits (Other Countries)
● Monthly pay (every 5th of the month)
● Paid Vacation & Sick Leave (in accordance with local laws)
● Paid Public Holidays (based on local calendar)
● Health Insurance (if applicable, per region or company plan)
● Paid training with retroactive salary (upon client placement)
● Job security and stability
● Career growth opportunities & performance reviews
● Fun and supportive remote work environment
Please Note:
● Only qualified candidates will be invited for the next steps.
● To maintain a productive and transparent environment, we use a time tracking tool that includes screenshot monitoring during work hours. This helps ensure accountability and supports our commitment to high-quality, remote collaboration.
● We have other vacancies that might interest your friends & colleagues.
Apply now and take the first step toward building a long-term career with us!
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